I get it, this whole wedding and event planning thing can be daunting. Below are some of the most frequently asked questions I get as a wedding coordinator.
If there's something you'd like to ask, please feel free to leave me a note here.
What's the difference between a wedding planner and wedding coordinator?
Congratulations! You’re engaged! Now what? Most likely, you’ll take one of two paths. Either a) hand off all the planning and minor details to a skilled professional or, b) roll up your sleeves and get planning. Plan A is when you hire a wedding planner; someone to take your Pinterest board, “must-haves” and “have-nots,” and budget to turn into a magnificent, one-of-a-kind personal event and celebration. They are quite literally, planning everything for you. Plan B is more likely when you’ll need a wedding coordinator. You may also hear or be familiar with a "day-of coordinator." Contrary to the name, day-of coordinators don’t just show up for 12 hours on the day of the wedding and go about their business (or at least shouldn’t).
A great wedding coordinator or partial planner (or even day-of coordinator) will be able to recommend vendors for hire, help build a timeline of the day, coordinate the vendors in advance, even run rehearsal all before the big day.
Do I even need to hire a wedding coordinator?
Depends, do you want to worry about Grandma finding her wrist corsage, that the decorations are set up just as you intended, that the caterer with the linens is running late and the florist needs to leave? There are so many moving pieces to the day, and your one job should be to enjoy and focus on your friends, family, and future spouse.
Think about it this way, you’ve spent months planning, worrying and getting excited (probably a good chunk of change too) on this celebration. Why wouldn’t you want to sit back, relax, and enjoy the fruits of your labor?
How should I qualify my coordinator for hire?
You’ve seen and heard of a handful of different planners or coordinators for hire, how should you pick one for you?
Availability. Like any vendor you hire, they should first be available for your date and for more popular vendors, they’ll easily be booked a year in advance. Check their WeddingWire or Knot availability calendars, others may have it on their website. You can see my availability here.
Personality. You’ll be working closely with this person for a very important day. If your level of detail or communication styles don’t match up and you’ll be frustrated every step of the way, it may not be a match.
Experience. A coordinator who has been to your venue before is a plus, but not always necessary. You definitely want someone who’s been around the block and knows how to handle a-little-too-drunk-groomsman, misplaced rings, or a bad weather situation.
My venue provides me a "venue coordinator," that should cover what I need, right?
Not necessarily. A venue coordinator’s role is to make sure that the venue is clean and set up as promised. That person won’t make sure you’ve had something to eat and drink before the ceremony, ensure the best man has the rings, or that the marriage license is signed, among other small, yet important details.
Be sure to ask your venue what you can expect from the venue coordinator role, and what's required and promised in your contract.
I'm on a tight budget and thinking of not hiring a coordinator. Convince me why not to.
I'm not trying to force anyone into making a decision that doesn't make fiscal sense. You can absolutely pull off a beautiful wedding without a coordinator, but we are there to make it easier and more relaxing for you. If you have lots of well-intentioned, capable friends and family and trusty vendors and a reasonable expectation, you will enjoy the day and I'll be cheering you on from the sidelines regardless.
However, if you want to ensure a less hands-off, let some else drive kind of event, let's chat.
How much does a coordinator cost?
It's probably not the answer you want to hear, but it depends. Your wedding is not like any other (and shouldn't be!), so pricing across the board is going to vary on a handful of elements such as: amount of pre-coordination, availability of resources for staffing, travel and accommodations, experience of the coordinator, other hired vendors and various possible factors.
What you can depend on is clear, transparent and upfront pricing from Miss Lyss Planning. Contact me here to get started.